Student Employment
Target Audience: Heading link
Student Employment Office: Updated hours of operation and services, HR processing guidelines and directives, and virtual student advising appointments.
Please see for Student Employment – one for staff/employing units and one for students…Thank you!
Target Audience
Student Employment continues to process new student employee requisition forms and provide career advising and job search assistance. Services are available by appointment only and some may be held in the virtual environment.
You can connect with us at (312) 996-3130 or studentjobs@uic.edu, Monday through Friday, 8:30 a.m. to 5:00 p.m.
Student Employee Requisition Form and HR onboarding process: If you are a NEW student employee (never been employed at UIC before), follow the instructions below. DO NOT physically come to the Student Employment office until you have been instructed to do so.
- Email the Student Employee Requisition form (provided by your employer) to studentjobs@uic.edu in order to initiate your HR onboarding process.
- Student Employment will reach out to you for further proceedings and schedule an appointment for the completion of the I9 form. Federal law requires original I9 documentation to be viewed, signed, and authorized in person.
- After completion of the HR onboarding process, your employing unit will provide you with your actual start date and timesheet entry directives. Please note that departments do their own hiring, so they decide when, where, and how the available jobs for the academic year will look like.
Important Notice: If you are a current on-campus student employee, and obtaining an additional job, please make your new employing department aware of this. Current student employees can be processed remotely.
Job Location & Development Program (JLD): Students are encouraged to schedule an individual virtual appointment if they are interested in a review of their resume, cover letter or off-campus part-time job search related questions via email to sle4@uic.edu.
Staff/ Employing Units
Student Employment continues to process new student employee requisition forms and provide career advising and job search assistance. Services are available by appointment only and some may be held in the virtual environment.
You can connect with us at (312) 996-3130 or studentjobs@uic.edu, Monday through Friday, 8:30 a.m. to 5:00 p.m.
Student Employee Requisition Form and HR onboarding process: The new student employee hire can email the completed Student Employee Requisition Form to studentjobs@uic.edu. Upon receipt, Student Employment will contact the student and schedule an appointment for the completion of their I9 Form.
Reminder Notice: When hiring student employees and processing their student employee requisition form, you must check Banner (PEAEMPL) to verify if they have an active employee record based on current or previous on-campus employment at the University and proceed accordingly below:
Hires
| UI New Hire | The new student employee hire can email the completed Student Employee Requisition Form to studentjobs@uic.edu. Student Employment will then reach out to the student for further proceedings and summon the student to complete the I9 form. Federal law requires original I9 documentation to be viewed, signed, and authorized in person. A “student employee checklist” clearance will be emailed to the employing unit. |
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Required Attachments in HRFE: |
• If applicable, copy of CBC/ Sanction clearance, physical or certification(s) |
| Re-Hire | The HR college/employing unit can process “Rehire” student employees via an ADD JOB transaction in HRFE. There is no need for these students to physically come into our office. In some cases, your potential student employee hire may not be a new hire to the University. They may have an active employee record based on current or previous on-campus employment. A “student employee checklist” will not be sent to you. |
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Required Attachments in HRFE: |
• Student Employee Requisition Form
• If applicable, copy of CBC/ Sanction clearance, physical or certification(s) |
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